Job Description

Position Title: Senior Executive Assistant Department: Operations Reports to: President & Chief Operating Officer (COO) FLSA : Exempt Position Summary: The Executive Assistant to the President/Chief Operating Officer (COO) provides high-level administrative support, ensuring seamless daily operations, strategic calendar and communication management, and efficient coordination across multiple departments. This position plays a key role in helping the President/COO execute company-wide initiatives by managing logistics, supporting cross-functional projects, and maintaining communication with internal and external stakeholders. The role requires exceptional organizational skills, discretion, and the ability to operate effectively in a dynamic, fast-paced environment. Essential Duties & Responsibilities:
Executive Administrative Support:
Manage and prioritize the President/COO’s calendar, meetings, travel, and correspondence.
Prepare executive-level presentations, reports, agendas, and meeting materials.
Track and manage action items and deliverables, following up with stakeholders as needed.
Coordinate meetings and communications with direct reports and department heads.
Serve as a liaison between the President/COO and internal/external parties, ensuring timely and accurate communication.
Project & Operational Coordination:
Support operational and strategic initiatives by organizing tasks, timelines, and progress tracking.
Assist in the coordination of cross-departmental efforts led by the President/COO.
Maintain organized records of executive decisions, meeting notes, and project documentation.
Research, compile, and summarize information to support data-driven decision-making.
Communication & Confidentiality:
Draft and edit high-level communications on behalf of the President/COO.
Handle sensitive information with the highest level of confidentiality and discretion.
Maintain professional and responsive interactions with internal leaders and external partners.

Job Tags

Similar Jobs

Sodexo

Multi eXPress Manager 2 Job at Sodexo

...driver of your success at Sodexo. Through your leadership, your team will make a real impact every day. Sodexo is hiring a Multi eXPress Manager 2 for the Mt. Sinai Hospital l ocated in Chicago, IL . The Multi eXPress Operations Manager oversees patient...

Noetic Strategies Inc.

All-Source Intelligence Analyst Job at Noetic Strategies Inc.

...Job Title: All-Source Intelligence Analyst Location: Quantico, VA SUMMARY: (CURRENTLY LOOKING FOR PIPELINE CANDIDATES FOR NEXT AVAILABLE OPENING) Noetic seeks an All-Source Intelligence Analyst who will be responsible for conducting comprehensive all-source...

Acara Solutions

Document Custodian Vault Analyst Job at Acara Solutions

...Vault Analyst looking to join one of the top companies in the Banking industry? Are you looking to further your career and grow?... ..., NY . Interested? Here's what you'd do: Completes entry-level review of documents from Institutional clients and reports on...

Hyatt

Bell Attendant Job at Hyatt

...luggage and personal items are transported to and from the guest rooms efficiently. Its important to ensure that guests are... ...or local recommendations. We offer excellent benefits: Free room nights, Discounted and Friends & Family Room Rates Medical...

Orchard Park at Victory Lakes

Part-time Front Desk Receptionist Job at Orchard Park at Victory Lakes

...maintain a safe environment for all employees, residents, families, and visitors, Stellar strongly encourages its employees to receive an FDA-approved COVID-19 vaccination, as well as any subsequent booster doses, as recommended by the Centers for Disease Control and...

Senior Executive Assistant - Remote (Central Time Support) Job at NMA (Neuromonitoring Associates), Mckinney, TX

SjJEUm9sQXpFV2c5TU9aZWpyUXZJMVIv