Job Description

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CORE JOB SUMMARY
The Police Background Investigator is a civilian position responsible for conducting thorough background investigations and coordinating pre-employment screening for all public safety job candidates. The role partners closely with Human Resources and the Coral Gables Police Department to ensure compliance with Florida Department of Law Enforcement (FDLE), Criminal Justice Standards and Training Commission (CJSTC), and University hiring requirements. The incumbent maintains confidential investigative files, manages candidate testing coordination, and supports a consistent, compliant, and professional hiring process.

CORE JOB FUNCTIONS
1. Conducts thorough background investigations for police, dispatch, security, CCTV, and public safety candidates.
2. Performs employment history verification, reference interviews, education checks, and residential history confirmation.
3. Coordinates criminal history checks and fingerprinting with authorized personnel and partner agencies.
4. Reviews applicant documents, including personal history questionnaires, driving records, and financial responsibility reports.
5. Prepares comprehensive written background reports and hiring recommendations for command staff review.
6. Ensures all investigative documentation is accurate, complete, and maintained in compliance with confidentiality and state retention requirements.
7. Assists with scheduling and tracking all pre-employment testing requirements for eligible candidates.
8. Communicates directly with applicants to provide instructions, collect required documents, and ensure timely completion of all testing steps.
9. Maintains secure, organized personnel and investigative files for audit and review.
10. Works closely with Human Resources and Coral Gables Police Department to ensure candidates satisfy FDLE, CJSTC, and University hiring standards.
11. Notifies candidates of hiring process status and required next steps.
12. Supports onboarding by ensuring all screening documentation is complete before hire authorization.
13. Protects and maintains all confidential personnel and investigative records, adhering to federal and state laws.
14. Adheres to the University’s mission, DIRECCT values, and commitment to service excellence.
15. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license

Experience:
Minimum 3 year of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary

Job Tags

Temporary work, Part time, Work at office,

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