Job Description

High Aspirations is hiring for a full-time Executive Administrative Assistant

Please find the qualifications and duties below
Executive Administrative Assistant Job Purpose:Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Qualifications
BS Degree 
3 years related experience

Top Priorities: well written, organized, work from the office,work with CEO to manage calendar, schedule board/committee meetings, correspond with the board on behalf of CEO, manage donors from CRM donor management system, send donor letters, basic bookkeeping/accounting, verbal communication, confidentiality, work with back office support

Skills:excellent writing skills, reporting skills, technical skills, advanced Microsoft office, be professional, management inventory control, problem solving, remain coachable, be receptive to receiving Information

Requirements: arrange travel, clerical, customer service, efficient, well organized, manage process and procedure filling, analyze information, ability to multitask with little supervision and excellent communication

Administrative Assistant Job Duties:
·       Work in person on site to assist President with calendar and takes notes as needed.
·       Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
·       Assist in drafting thank you letters & newsletters/edits as needed
·       Follow up on all assigned task
·       Create, revise systems, process and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
·       Develop business administrative volunteer staff by providing information, educational opportunities, and experiential growth opportunities.
·       Assist with all banquets and outreach functions
·      Assist president in putting together proposals
·       Research/track grants
·       Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
·       Assist with turn out/ follow up phone calls/filing/data base/background checks
·       Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
·       Provides information by answering questions and requests.
·       Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
·       Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
·       Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
·       Contributes to team effort by accomplishing related results as needed.
·       Posses outstanding organizational skills

Job Type: Full Time

Salary Range: $50,000 - 74,999

Job Tags

Full time,

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